Excel COUNTIF Function

COUNTIF Function

The COUNTIF function is a premade function in Excel, which counts cells as specified.

It is typed `=COUNTIF`

NOTE: The COUNTIF function can have basic or more advanced uses. This covers the basic use for how to count specific numbers and words.

Numbers (e.g. 90) and words (e.g. "Water") can be specified.

How to use the `=COUNTIF` function:

1. Select a cell
2. Type `=COUNTIF`
3. Double click the COUNTIF command
4. Select a range
5. Type `,`
6. Select a cell (the criteria, the value that you want to count)
7. Hit enter

Note: The different parts of the function are separated by a symbol, like comma `,` or semicolon `;`

The symbol depends on your Language Settings.

Let's see some examples!

Apply the `COUNTIF` function to range `B2:B21`, to count how many Pokemons we have in the different types:

We want the `COUNTIF` function to count the types of Pokemons, in the range `G5:G15`:

The `,` is typed after the range is selected, which tells the function what you are looking to count.

The `COUNTIF` function has successfully counted `1` Grass Pokemon, which is Victreebel (`A4`).

Let's count the Water Pokemons in `G6`

The same steps apply

1. Select `G6`
2. Type `=COUNTIF`
3. Select `B2:B21`
4. Type (`,`)
5. Select `F6` (Specifying Water as criteria)
6. Hit enter

That is great! The `COUNTIF` function has counted `6` Water Pokemons in `B2:B21`.

Let's count the rest of the types more effectively. We want to continue the function from `G6:G15`. Making use of the Filling Function and Absolute References.

Step by step:

1. Double click `G6`
2. Lock the range references absolute (`B2:B21`). Type dollar signs before the columns and row. Type 4 dollar signs in total. `=COUNTIF(\$B\$2:\$B\$21,F6)`. Note: We want `F6` to remain relative. Because we want it to move downwards. Do not add dollar signs (\$) to it.
3. Hit enter
4. Fill the range `G6:G15`

That saved us alot of time! Good job!

A Non-Working Example

Let's try an example that will not work

Fill `G5:G15` without locking the references to see what happens.

If the references for the range are kept relative, the fill function will move the range downwards, including blank cells and missing the range where the data is.

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