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Excel Highlight Cell Rules


Highlight Cell Rules

Highlight Cell Rules is a premade type of conditional formatting in Excel used to change the appearance of cells in a range based on your specified conditions.

The conditions are rules based on specified numerical values, matching text, calendar dates, or duplicated and unique values.

Here is the Highlight Cell Rules part of the conditional formatting menu:


Appearance Options

The web browser version of Excel offers the following appearance options for conditionally formatted cells:

  • Light Red Fill with Dark Red Text
  • Yellow Fill with Dark Yellow Text
  • Green Fill with Dark Green Text
  • Light Red Fill
  • Red Text
  • Red Border

Here is how the options look in a spreadsheet:


Cell Rule Types

Excel offers the following cell rule types:


Highlight Cell Rule Example

The "Equal To..." Highlight Cell Rule will highlight a cell with one of the appearance options based on the cell value being equal to your specified value.

The specified value could be a particular number or particular text.

In this example, the specified value will be "48".

Copy Values

You can choose any range for where the Highlight Cell Rule should apply. It can be a a few cells, a single column, a single row, or a combination of multiple cells, rows and colums.

Let's apply the rule to all of the different stat values.

"Equal To..." Hightlight Cell Rule, step by step:

  1. Select the range C2:H8 for all of the stat values

  1. Click on the Conditional Formatting icon in the ribbon, from Home menu
  2. Select the Highlight Cell Rules from the drop-down menu
  3. Select the Equal To... from the menu

This will open a dialog box where you can specify the value and the appearance option.

  1. Enter 48 into the input field
  2. Select the appearance option "Yellow Fill with Dark Yellow Text" from the dropdown menu

Now, the cells with values equal to "48" will be highlighted in yellow:

All of Ditto's stat values are 48, so they are hightlighted.

Note: You can remove the Highlight Cell Rules with Manage Rules.